Hi everybody. On Wednesday another meeting was held, and below are the agenda followed, including in italic the minutes of what was discussed. In the big block is the final version of the text of the vote on the mixed-gender question. In a few days the country reps will start collecting the votes, so spread the word in your club - especially among the last connected people.
We still look for country representatives for Hungary, Sweden, Slovenia and Denmark. Reach out.
Participants: Romain, Justine, Devora, Rita, Emílio, Trinidad, Tristan, Levin, Lisa
///// Chapter one “voting structure” :
1.a-Recap of national reps [Levin and/or anyone from EHBA] => does the timeline is still reasonable regarding feedback from local reps
Levin created a group, and there are a few missing. Reps are so far on board, generally.
Russian player reached out on Poloverse, and Russia never participated before in the Euros. Lisa raised that people who live in Russia should not come and participate, so the war has to be taken in consideration and a further decision has to be made by the EHBA. For the mixed-gender voting, we can collect their votes and decide later what to do with them.
1.b-Voting procedure
Baptiste could implement it on Poloperator without creating accounts. Two main options: one standardized tool to collect the votes (spreadsheet, poloperator, poll, whatever), or a distributed process where each country representative talks to the clubs and collects the votes however they see fit, delivering the votes to the EHBA. Because of the timeline, this could be implemented for the future.
Trini, bringing the spanish FLINTA consensus: Spain is retrograde regarding the mixed-gender stuff, and in Spain for example they would like to be able to trace names to votes. They are for direct, individual votes. Reason for traceability: data analysis and trend tracking. FLINTA integration in Spain has either been as tokens or ignoring FLINTAs. Spains has active competitive players that are not part of a specific club.
Romains proposal: one spreadsheet file per country, available to the respective country reps, who will do the legwork. The EHBA can see all of them and collect all of the results in a bigger european spreadsheet. Everybody agrees. Romain will set it up.
1.c Data gathered => the vote needs to be anonymous but we also need an attendance record//tracking, minimum data required: First and last name, club or region where person is active, answer. alternative data to be gathered ? [feel free to fill]
EHBA can only publish the votes and from which club/region they come from.
Trini and Tristan are for gathering more dimensions in the poll to get to know better the community. Berlin thinks we should stick only to the decision of “mixed or not”.
Minimum info: Full Name, City, Vote
Optional info: gender, time playing, age, e-mail, do you want to be contacted to get involved in the EHBA?,
1.d who’s legit to vote => a definition has been proposed by [rita] “A global definition: someone who plays at least since a year and participates in tournament and is engaged in the polo community. Clubs have autonomy to validate a vote in edge cases (i.e. very engaged member who doesn’t play tournaments).” to be cleared is the rigidity of this definition, to avoid the last sentence giving too much space.
Julien proposed alternative one where it’s “being a member of a club”. we need to settle this.
Discussed more in chapter 2.
///// Chapter two “Phrasing the question”
2.a the question(s) itself [rita & Emilio & me] proposed to work on it before the call] we should maybe recap (basically, reading one or more proposals)
Emílio and Rita provided a draft, edited by all and registered in the proposed vote text below.
2.b the answers
last time we proposed three answers :
a) yes, preferably in 2027 and alternatively the next one
b) yes, but the next one
c) no
I got some feedback proposing as an alternative, two questions as following:
“Should the Euros be mixed gender mandatory?” => Yes or No
"When should it happen? " => “Next Euros (2027)” or “the season after next Euros”
It is basically two different ways to adress the same question, but it might introduce differents biases depending the way it is asked.
[personal opinion Romain]: we need to make it the clearer and easier to answer].
Emílio and Rita provided a draft, edited by all and registered in the proposed vote text below.
2.c - How to handle “non expressed voices”, there’s two kind in voting: Abstention, and blank vote. it has been debated here already and in Bern if I remember correctly.
[Personal input (Romain): I don’t think we can take care of abstention since we don’t have a sense, knowing the actual size of te community, but we could add a blank vote in the answers]. If blank vote is added, what happens if it reachs the greater number? (we need and answer to that if we want to provide a blank vote).
It was discussed that having the option to abstain but not counting it seems unfair. Having it there without counting it is a way of registering and acknowledging the opinion of people who don’t believe in this vote. Taking into account a majority of abstentions has the same effect that when (c) wins. Having a not counted abstention vote is a nice to have datapoint, anyway, complementing the “aditional info” listed above.
There could be an open text field for people to justify their abstentions if they want to, as this answer would be for people who don’t agree with the decision making procedure being adopted by the EHBA. We voted in the meeting to keep the abstention with a free text field.
2.d - Introduction text We’ll need to present the vote, it possible issues and the way it has been constructed to be as transparent as possible. This links both chapters (depending on the “platform” used to vote and it will conclude the work since it will be a clarification of all other questions.
Emílio and Rita provided a draft, edited by all and registered in the proposed vote text below.
VOTE TEXT:
context: This votes serves to answer whether the EHBC should be held as a mixed-gender mandatory tournament within the next two seasons. It is designed to collectively reach a decision by involving the European bike polo players who are interested in the competitive side of the sport. Votes are counted individually (one vote per person) to make it the most democratic as possible. This vote is organized and legitimized by the European Hardcourt Bikepolo Association (EHBA) in collaboration with the clubs who are interested in hosting the EHBC and other volunteers. The EHBA will contact the country representatives, which in turn will gather votes from the clubs in each region.
mixed-gender: teams members are not all of the same gender.
who is eligible to vote: Players who have played tournaments for more than a year. Local context is important, and clubs can validate edge cases.
the question: Should the European Hardcourt Bikepolo Championship (EHPC) be played as a mixed-gender mandatory tournament?
the answers:
a) yes, ASAP. The EHBC 2027 should be mixed-gender mandatory, or alternatively I want the next edition after that to be mixed-gender mandatory.
b) yes, but only after this season. The EHBC 2027 should be open, but I want the next edition after that to be mixed-gender mandatory.
c) no. The EHBC should not be mixed-gender mandatory in the next two seasons.
d) other. I want to register my reasons to not choose from the options above. [FOLLOWED BY A FREE TEXT INPUT FIELD]
how it will be counted: We look at the proportion of votes between options (a), (b) and (c). If there are more votes for (a) and (b) combined than for (c), it is decided that the EHBC will be held in a mixed-gender mandatory format. In this case, if (a) has more votes than (b) it will happen in 2027; and if (b) has more votes than (a), in the season after that. If option (c) has more votes than (a) + (b) combined, the EHBC will still be held in open format in the foreseeable future. Inputs in (d) are registered but not counted towards the result. Each person can only vote in one of the options.
privacy disclaimer: Country representatives have access to the collected information from their respective countries, and the EHBA has access to data submitted by all countries. From the required vote information, the EHBA will publish the amount of votes per region. The optional information is for secondary use, and the EHBA might publish derived content from this data. The EHBA will not publish any identifiable private information (such as names and e-mail addresses).
We discussed about how to enforce the legitimacy of the vote, and wrote that the EHBA will support it, but it depends on everybody a little bit to “be the EHBA” and make sure that the results of the vote are enforced.
what’s next:
- Levin sends Romain a list of countries.
- Romain creates the forms and spreadsheets and adds the instructions on the text above.
- We test it on the group
- We release it by mid-august.
- Vote deadline probably 15 of September.
Please let me know if I misrepresented something in this post. I can edit it.